Privacy Policy
Last updated: June 5, 2026
Speemail ("we", "us") is an AI-powered email assistant available at speemail.ai, with the application hosted at app.speemail.ai. This policy explains what data Speemail accesses, what it does with it, and the choices you have.
What we access
When you connect a mailbox, you grant Speemail access via OAuth — we never see or store your mailbox password.
- Gmail (Google Gmail API): read and modify messages and labels (
gmail.modify) and send mail on your behalf (gmail.send). - Outlook / Microsoft 365 (Microsoft Graph): read mail, and — where you've consented — send mail and move messages.
Speemail accesses message content, headers, sender/recipient addresses, and labels/folders, only to provide the features you see in the app.
How we use your email data
- Classification — deciding whether an email needs your reply, or whether a sent email expects one.
- Drafting — generating suggested replies and follow-ups that wait in an approval queue. Nothing is ever sent without your explicit approval.
- Inbox cleanup & mail rules — suggesting archive/label/unsubscribe actions and running automations you create.
- Display — showing your inbox, threads, and activity statistics inside the app.
We do not sell your data, use it for advertising, or share it with third parties except the service providers listed below. Humans at Speemail do not read your email, except with your explicit permission for support, where required for security investigation, or where required by law.
Google API Limited Use disclosure
Speemail's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
AI processing
Email content is processed by Anthropic's Claude API to classify messages and generate draft text. Per our agreement with Anthropic, data sent to the API is not used to train Anthropic's models. We do not use your Google user data (or any mailbox data) to develop, improve, or train generalized AI or machine-learning models.
What we store
- OAuth tokens for your connected mailboxes (so Speemail can poll between visits).
- Message metadata, AI classifications, and draft text needed to run the approval queue, watched threads, and activity history.
- Your settings, tasks, chat history with the assistant, and feedback you give the AI.
Data is stored on our hosting provider's infrastructure (Fly.io) and transmitted over TLS.
Service providers
- Anthropic — AI processing of email content (no model training).
- Fly.io — application hosting and storage.
- Slack — only if you connect a Slack webhook, notification digests are posted to your chosen channel.
- Stripe — payment processing for paid plans. Stripe receives billing details; we never store your card number.
Retention and deletion
Disconnecting a mailbox deletes its OAuth tokens and stops all polling. You can request deletion of all data associated with your account at any time by contacting us; we'll complete it within 30 days. AI usage logs are automatically pruned after 180 days.
Cookies
Speemail uses only functional cookies: a session cookie to keep you signed in and a cookie remembering which mailbox view is active. No advertising or cross-site tracking cookies.
Changes
If this policy changes materially, we'll note it here and update the date above.
Contact
Questions or deletion requests: support@speemail.ai